Privacy Policy
Beezifi Inc. ("Beezifi," "we," "us," or "our") operates Beezifi Docs, a cloud word processor (the "Service"). This Privacy Policy explains what information we collect when you use the Service, how we use and protect it, and the choices you have.
In short: we collect what we need to run your account and keep your documents. We don't sell your data, show ads, or use your documents to train AI models. You can export your documents at any time, and deleted documents are permanently removed after 30 days.
1. Information We Collect
Account information
When you register, we collect your name, email address and password. Your password is stored only as a salted bcrypt hash, never in plain text. We record when you last signed in.
Your documents and their content
We store the documents you create or import, and everything in them. That includes text, formatting, images, tables, footnotes, citation sources, ink drawings and page settings. It also includes:
- Comments and tracked changes, which record the name of the person who made them and when
- Version history: automatic snapshots taken while a document is edited, plus versions you save yourself
- Sharing settings: who has access to each document and their role
- Mail-merge recipient lists you type or upload, which may include other people's names and addresses. You are responsible for having a lawful basis to use them
- An activity log of editing actions on each document (for example, "inserted a table" or "added a comment") with the user and time. For some actions it includes a short excerpt of up to 80 characters, such as the start of a comment or a style name. Individual keystrokes are not logged
Collaboration data
While a document is open, your name and live cursor position are shared with other people viewing the same document. Cursor positions are passed through our server in real time and are not stored.
Technical data
Like most websites, our hosting infrastructure may record standard server logs (IP address, browser type, requested path and time) for security, troubleshooting and capacity planning.
Information we don't collect
We do not collect payment information, because the Service is currently free. We do not use advertising or third-party analytics trackers.
2. How We Use Information
We use the information we collect to:
- Provide the Service: store, display, sync and convert your documents, and keep version history
- Let you collaborate with the people you share documents with
- Secure the Service, prevent abuse and enforce our Terms of Service
- Respond to support requests and send important service and security notices
- Comply with legal obligations
We do not sell your personal information. We do not use your documents for advertising, and we do not use your documents or their content to train machine-learning models.
3. Sharing and Disclosure
We share information only in these circumstances:
- People you share with: when you give someone access to a document, they can see its contents, comments, tracked changes, version history, and the names of the people who worked on it. If they have edit or comment access, their activity is visible to you in the same way.
- Service providers: companies that host or operate our infrastructure on our behalf, under contracts that require them to protect your data and use it only to provide services to us
- Legal requirements: when required by law, court order or governmental authority, or to protect the rights, safety or property of our users, the public or Beezifi
- Business transfers: in connection with a merger, acquisition or sale of assets, with notice to you
- With your consent: any other sharing requires your explicit permission
4. Browser-Provided Features
Some features are provided by your web browser or operating system, not by Beezifi. When you use them, your browser's own privacy policy applies:
- Dictation uses your browser's speech recognition. In some browsers, such as Google Chrome, the audio is sent to the browser vendor's servers to be converted to text.
- Spell checking uses your browser's spelling checker. If you have turned on an "enhanced" or cloud spell check in your browser, the text you type may be sent to the browser vendor.
- Read Aloud uses the voices provided by your browser or operating system.
- Online pictures: when you insert a picture from a web address, the people viewing the document load it from that website, which can see their request.
- Print and PDF are handled by your browser on your device.
5. Data Retention
| Data | How long we keep it |
|---|---|
| Documents | Until you delete them. Deleted documents can be recovered for 30 days, then are permanently deleted with their version history, sharing settings and activity log. |
| Version history | The newest 100 versions of each document. Older versions are deleted automatically. |
| Activity log | For as long as the document exists |
| Account information | Until you ask us to delete your account |
| Server logs | Up to 12 months, for security purposes |
| Backups | Deleted within 90 days |
If you delete your account, documents you own are deleted. Your name may remain on comments and tracked changes in documents owned by others, until those owners delete them.
6. Security
We protect your information with technical and organizational measures appropriate to the risk, including:
- Encryption in transit (HTTPS) between your browser and our servers
- Bcrypt password hashing
- Rate limiting of sign-in attempts
- Access checks on every request and every live editing connection
- Role-based sharing
- Owner controls to restrict editing
No method of transmission or storage is completely secure. If we learn of a security incident affecting your personal data, we will notify you as required by law.
7. Your Rights
Depending on where you live, you may have the right to:
- Access the personal data we hold about you
- Correct inaccurate or incomplete data
- Delete your personal data, subject to legal retention obligations
- Export your data in a portable format. You can download any document yourself at any time as .docx, HTML, Markdown, text or JSON.
- Object to or restrict certain processing
To exercise these rights, email privacy@beezifi.com. We respond to requests within 30 days. We will not discriminate against you for exercising your rights.
8. Cookies and Local Storage
The Service does not use cookies for tracking or advertising. To keep you signed in and remember your preferences, it stores a few items in your browser's local storage on your own device:
- Your sign-in token, plus your name and email address for display
- Your light or dark theme
- Whether the ruler is shown
- Your AutoCorrect options
Signing out removes your sign-in token. You can clear local storage at any time in your browser settings.
9. International Data Transfers
Beezifi Inc. is based in the United States. If you use the Service from the European Economic Area, the United Kingdom or another region with data-transfer rules, your information is transferred to the United States under appropriate safeguards. Customers may request a Data Processing Agreement at privacy@beezifi.com.
10. Children's Privacy
The Service is not directed to children under 16, and we do not knowingly collect personal information from anyone under 16. If you believe a child has given us personal information, contact us and we will delete it.
11. Changes to This Policy
We may update this Privacy Policy from time to time. We will post the updated policy on this page with a new effective date and, for material changes, notify you by email. Continued use of the Service after the effective date means you accept the updated policy.
12. Contact Us
Beezifi Inc.
Privacy: privacy@beezifi.com
Legal: legal@beezifi.com